Project Sanctuary Board of Directors

March 1, 2005 Meeting Minutes

Members Present: Boyes, Conrado, Conway, Milne, and Zamora

Members Absent: Hudson, Slater, and Zimmerman

Others Present: Executive Director Hance, Fiscal Manager Letchworth, and Administrative Coordinator Phillips-Stout

The March 1, 2005 regular meeting of the Board of Directors for Project Sanctuary was called to order by Chairperson Hudson at 6:02 p.m.

A. OPENING ITEMS

1. Boyes motioned, seconded by Milne to approve the February 1, 2005 meeting minutes with the following correction:

Under item C. Audit Report Presentation for Fiscal Year 03/04, include Board Meeting date in which corresponding minutes do not reflect Board action to close the Alysoun Ford Bank Account, or direction regarding disbursement of the remaining funds.

Motion approved.

2. The following additions were made to March 1, 2005 Board Meeting agenda:

New Business: Revisit Board Retreat date

Sexual Assault Month (April) and Events

Board Membership/

Nomination Resignation of Board Member

3. No public comment

B. Project Sanctuary Services Presentation

1. Judy Albert, Project Sanctuary Program Director, explained her role in providing oversight Project Sanctuary’s domestic violence and sexual assault services, including direct services to clients, prevention education, legal advocacy, and volunteer services. Ms. Albert further refined her presentation by providing specific information the sexual assault services program. A few of the highlights of the information provided were:

· Grant funding for sexual assault services was first received in 1982

· Sexual assault service grants are awarded by the Department of Health Services (DHS) and the Office of Criminal Justice Planning (OCJP)

· Funding is secured by penalty settlements

· Grants mandate specific services to be provided, i.e., office open 8 hours per day, 24-hour telephone hotline, availability of crisis and ongoing counseling services, accompaniment and advocacy.

· Sexual assaults remain under-reported for a variety of reasons; an annual average of 20-27 reports of sexual assault in Mendocino County has remained constant for several years.

· Project Sanctuary commonly participates in first response at the hospitals (support during medical examinations) and with follow-up.

· Project Sanctuary serves many adults molested as children and women whose children have been molested.

Following Ms. Albert’s presentation, the Board expressed an interest in periodically receiving statistical information related to unduplicated numbers of services provided.

C. REPORTS

1. Executive Director Report:

In addition to the information provided in the Executive Director’s Report, Christine mentioned that the Fort Bragg Soroptomists Club is currently landscaping the Coast office.

The Board will send a thank you letter when the project is completed.

2. Committee Reports

a. Finance

Lark distributed a report depicting next year’s anticipated revenue as compared to previous years. It was noted that funding from OCJP was markedly reduced.

Board Member Conway restated his desire to receive monthly financial reports to provide the Board with more information on the financial status of the organization and identify trends. Board Member Boyes asked what constituted the “other/miscellaneous” line item. It was noted that this line item had been used once over a span of 3 years. Christine suggested that this be referred to Karen Dietz and a response will be provided at the April Board Meeting.

b. Board Membership/Nomination

· Board Member Boyes reported that she had spoken with Judith Fuente, MFT regarding her interest in serving as a Board Member and Ms. Fuente is interested. Board Members Hudson, Zamora and Boyes will be setting up an interview with Ms. Fuente in the near future.

· Christine reported that Lynn Zimmerman resigned as a Board Member effective March 1, 2005 due to time constraints. Christine also shared that Ms. Zimmerman wishes to offer her assistance on Board events when her schedule allows.

· Board Member Zamora shared that she would be unavailable to attend Board Meetings for the next three or four months.

c. Fundraising:

· The Board reviewed the updated Planning Calendar

· The Board tabled conducting a Garden Tour in 2005 due to the short amount of time to prepare by May. However, the Board will continue to work toward a Garden Tour in 2006.

· Rummage Sale: The Rummage Sale will occur Saturday, March 5, 9:00 a.m. to 3:00 p.m., at 203 S. State Street (the old Jerry’s TV store located on the corner of State and Church Streets). Set-up will occur on Thursday, March 3. Board member assistance is requested at the event on Saturday. Announcement(s) have been placed in the Ukiah Daily Journal, “ourukiahvalley.com”, flyers, window signs, and word-of-mouth.

· Mario’s Dinner: no additional information was available regarding the date of the April dinner, from which all proceeds will be donated to Project Sanctuary.

D. DISCUSSION AND ACTION ITEMS

1. Board Retreat – The Board discussed rescheduling the Board Retreat from Sunday, April 24 to a Sunday in May. Possible dates are 5/1, 5/15, or 5/22. Due to the absence of several Board Members, Christine will individually poll all Board Members for a date preference. Content and goals of the Board Retreat were also discussed. It was proposed that with the assistance of a facilitator, committee goals be developed, followed by developing procedures to meet those goals.

2. Sexual Assault Month – Christine reminded Board Members that April is Sexual Assault Month. Handouts regarding “Walk A Mile In her Shoes” (4/23) and “Denim Day” (4/27) were distributed; a letter from Mary Tindall, Inland Volunteer Coordinator was read requesting Board Member assistance in acquiring prize donations.

The meeting was adjourned at 7:30 p.m. by Vice-Chairperson Conrado.

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Respectfully submitted,

Vicki Phillips-Stout

Recording Secretary