Project
Sanctuary Board of Directors
Members Present: Hudson, Boyes, Conrado, Conway, Milne, and Slater
Member Absent:
Others Present: Executive Director Hance, Fiscal Manager Letchworth, and Administrative Coordinator Phillips-Stout
The May 3, 2005 regular meeting of the Board of Directors for Project Sanctuary was called to order by Chairperson Hudson at 6:02 p.m.
1. Boyes motioned, seconded by Milne to approve the March 1, 2005 meeting minutes.
Motion approved. Note: No meeting was held in April.
2. The following additions were made to May 3, 2005 Board Meeting agenda:
New Business: Inland Volunteer Appreciation
3. No public comment
B. REPORTS
a. Finance
· The Board reviewed a proposed cost allocation plan for indirect operating costs. Lark Letchworth explained that this plan would be implemented 7/1/05. It was noted that this allocation plan is sufficient to address a corresponding audit finding.
· The Board reviewed documentation presented to delineate budget versus actual income and expenditures. Noting that the documentation was for the period of July 1, 2004 through December 31, 2004, the Board requested that the same information be presented at the June Board Meeting for the period of July 1, 2004 through March 30, 2005, at a minimum.
· The Board reviewed pie and bar graphs presented to compare revenue by source over the last four fiscal years.
· Discussion ensued regarding the impact of decreased revenue for the upcoming fiscal year and how less revenue will affect services and operation.
b. Fundraising:
· Committee Chair Slater reported that approximately $350.00 was netted from the rummage sale, and that no one attended the Mario’s Benefit Dinner.
· The Board reviewed the updated Planning Calendar. A Shelter Work Day scheduled for May 21, 9:00 – 4:00 p.m. and an Inland Volunteer Appreciation event scheduled for June 26, 1:00 p.m. – 5:00 p.m. were added. It was suggested that non-Project Sanctuary events be included on the planning calendar. No fundraising events are currently planned through September 2005.
· Board Member Conway requested that Team Leaders for the 2006 Garden Tour be identified prior to or at the June 7 Board Meeting. It was noted that Project Sanctuary crisis line volunteers are likely to be willing to help with fundraising events.
· Christine presented the terms of Project Sanctuary’s participation in the Human Race 2006, a multi-organization fundraiser being spearheaded by NCO. The Board chose not to pursue participation in the event and Christine need not attend any additional meetings regarding the event.
c. Board
Membership/Nomination
·
Three Board Member applications have been
received and delivered to Committee Chair Boyes and mailed to member
d. Personnel
· Christine reported that Kelly Richeal, Coast Crisis Counselor II has resigned effective May 6 to accept another job. Kelly has however, agreed to contractually provide clinical supervision to Coast counseling staff.
D. New Business
1. Board Retreat – May 22, 10:00 a.m. – 4:00 p.m. Morning beverages and lunch will be arranged for by staff. Christine reported that Bob Orser, contracted facilitator, will be in contact with remaining Board Members in the very near future.
2. Inland
Volunteer Appreciation – June 26, Noon – 5:00 p.m.,
3. Training Handout – Christine distributed a flyer for training offered by Catalyst entitled “The Fiduciary Board Member: Understanding Financial Statements”.
The meeting was adjourned at 7:46 p.m. by Chairperson Hudson.
.
Respectfully submitted,
Vicki Phillips-Stout
Recording Secretary