PROJECT SANCTUARY
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, March 7, 2006
6:00 PM *
MINUTES
A CALL TO ORDER
Vice Chair Conrado
called the meeting to order at 6:08
pm
Directors present: Conrado, Meek,
Slater, Saunders, and
Directors Absent: Hudson, Webster, Boyes
Also present: Executive Director
Christine Hance and
B AGENDA APPROVAL
ACTION - Upon motion by
Director Meek, 2nd by Director Saunders, and carried (5-0) the board
approved the agenda as presented.
C APPROVAL OF MINUTES
Correction to the Minutes:
Under Item I.1of the February 2006 minutes, Director Conrado stated that first
sentence should read “The Board was
mailed a copy of the final revised
By-Laws in advance of the board meeting.”
The minutes presented state the sentence as “The Board was mailed a copy
of the draft revised By-Laws in
advance of the board meeting.”
ACTION – Upon motion by
Director Conway, 2nd by Director Saunders, and carried (5-0), the
draft minutes from the February 7th, 2005 meeting were approved with
the following correction: Under item I.1, the minutes should read, “The Board was mailed a copy of the final revised
By-Laws in advance of the board meeting.”
D PUBLIC COMMENT
None
E FINANCIAL STATEMENT ACCEPTANCE
ACTION – Upon motion by Director Conway, 2nd by Director Saunders,
and carried (5-0), the Financial Reports were approved.
F STAFF
REPORT ACCEPTANCE
No
questions or comments were made regarding the Executive Director’s written
report. Ms. Hance updated the board that
concession sales from the Vagina Monologues netted the agency approximately $400.
The concessions were managed and the proceeds were donated to Project Sanctuary
by M.U.F.F.
ACTION – Upon motion by Director Conrado, 2nd by Director
Saunders, and carried (5-0), the Staff Report was accepted into the record.
G COMMITTEE
REPORTS
1) Board Membership Committee – Anne Boyes
No
Report. Ms. Hance reported she had talked with Director Boyes regarding the
status of the two potential members who are interested in coming to the Board
meeting in April before applying for membership. Pursuing additional new
members will be deferred until after April’s meeting.
2) Finance Committee – Steve Conway
No
Report. Director Conway stated that because Board meetings are set for the
first week of the month, financial reports will be for the month before the
immediately preceding month. The only
way to have financial information from the immediately preceding month would be
to move the Board meeting to a later week of the month. There was general discussion and agreement that
as long as reports are received consistently, this should be fine.
3) Fundraising Committee – Angle Slater
Director
Slater reported that she has begun initial planning of this year’s Golf
Tournament fundraiser. She’s hoping to schedule it for August.
4) Personnel Committee – Gary Hudson
No
Report
5) Facilities Committee –
Director
Conrado reported he and Ms. Hance met with realtor John Bogner regarding the
real estate holdings of the agency. It
appears that in the title documentation for the shelter there is a provision
which will return the facility to the original owner if Project Sanctuary is no
longer using it for shelter operations, but that they will continue to look
into the matter further. If they are
interpreting the provision correctly, this will prohibit the agency from selling
the asset to relocate to a less expensive building and/or realize a profit to
the agency. There was a brief discussion led by
Director
Conrado further reported that the shelter needs a new roof and that Ms. Hance
is looking into various options to fund the repair work necessary. Director
Conway reported that the
Ms.
Hance handed out information packets regarding the office facilities available
at the
H OLD
BUSINESS
1) Mendocino
Wine Affair Update
Ms.
Hance handed out an informational packet regarding the event. MWA has indicated
that they are interested in utilizing the Project Sanctuary mailing list and
volunteer base. Project Sanctuary will be the beneficiary of 1/3 of the net proceeds
from the event.
2) Director’s Service Recognition Source
Angle
Slater has tried to talk with Jan Hoyman of Hoyman-Browe about producing a
supply of commemorative plates that can be given to Board members when their
term ends. She has not yet been able to
connect, but she will continue to work on this for next month’s meeting.
I NEW
BUSINESS
1) Sexual Assault Awareness Month (SAAM) Activities & Involvement Opportunities
Ms.
Hance handed out an informational packet on the upcoming “Walk a Mile” event
scheduled for April 29th in Ukiah. She reviewed Board involvement
opportunities such as fielding a Board team or recruiting another organization
to field a team or sponsor (underwrite the cost for) a teen team’s participation.
She
further reported that the Coast office will be planning an open house and “Take
Back the Night” candle light walk about town in
The
third event planned for Sexual Assault Awareness Month will be “Denim Day” on
April 19th. It was suggested
that discussion of Board involvement in SAAM be discussed more in-depth at the
April Meeting.
J ANNOUNCEMENT
OF NEXT MEETING
April 4th – 6 PM (date may change)
K ADJOURNMENT
By
consensus of the Board the meeting was adjourned at 7:22 pm