Project Sanctuary Board of Directors Regular Meeting    

499 Leslie St. Ukiah * October 3, 2006

 

Minutes

 

A         Call to Order

 

Vice Chair Conrado called the meeting to order at 6:03 PM  

 

Members present: Conrado, Boyes, Conway, Saunders, Meek

Members Absent: Hudson, Webster

 

Also present: Executive Director Christine Hance, Recording Secretary Dina Polkinghorne, Judy Waterman of Price Waterman

 

Ms. Hance introduced Mark Poston and Roberto Muniz;  two applicants to the Board.  

 

B         Agenda Approval

 

ACTION: Upon motion by Director Boyes, 2nd by Director Meek, and carried (5-0) the agenda was approved with the following additions and changes:

 

Removal of Item F.5

 

Addition of the following items:

 

I           Closed Session

 

  1. Conference with Real Estate Negotiators: 144 Clara Ave, Ukiah

Agency Negotiators:  Christine Hance

Parties to Negotiation:  Project Sanctuary and Johanna Becker.

 

  1. Personnel Matters: Approval of New Board Members

 

J           Announcement Out of Closed Session

 

C.1      Approval of Minutes – September 5, 2006

 

ACTION: Upon motion by Director Boyes, 2nd by Director Saunders and carried (5-0) the minutes from the September 5, 2006 meeting were approved as presented.

 

D         Introductions and Public Comment

 

None

 

E          Staff Report

 

Ms. Hance amended her written report to include the following additions:

 

The Vagina Monologues is scheduled for the Coast next February in the Cotton Auditorium. Ronnie Gilbert will direct and an Americorp volunteer has been assigned to assist with the production.

 

The EHAP monies are now shared among 4 community groups – the agency will be receiving money for “shelter operations”.

 

Handouts were distributed regarding Proposition 1-C. Rural Communities and Housing Development Corporation is coordinating a campaign to support this initiative, which will provide funding for homeless and domestic violence victims.

 

F          Committee Reports:

 

  1. Board Membership/Nomination - Anne Boyes

 

Director Boyes reported that interviews were held with Mr. Muniz and Mr. Poston and that the committee will be making their recommendations to the Board during closed session.

 

  1. Finance Committee – Steve Conway

 

Director Conway reported that the committee met with Judy Waterman and reviewed the financial reports. He also reported that the single year audit will be underway soon.

 

  1. Fundraising Committee – Steve Conway

 

Tabled until after the discussion on the Wine Affair

 

  1. Personnel - Gary Hudson

 

No Report

 

G         Old Business:

 

  1. Wine Affair Follow-Up  

 

Ms. Hance informed the Board that a letter from the Mendocino Winegrowers Alliance was pending. She expects that it will provide an explanation regarding the lack of any after-proceeds revenues from the event. The consensus of the Board was to wait until the letter arrived before deciding how to proceed.

 

H         New Business:

 

None

 

I           Closed Session

 

  1. Conference with Real Estate Negotiators: 144 Clara Ave, Ukiah

Agency Negotiators:  Christine Hance

Parties to Negotiation:  Project Sanctuary and Johanna Becker.

 

  1. Personnel Matters: Approval of New Board Members

 

The Board adjourned into Closed Session at 7:25 PM

                                                The Board reconvened into Open Session at 7:45 PM

 

J          Announcement out of Closed Session

 

  1. Vice Chair Conrado announced that the Board received information and gave direction to staff.

 

  1. Vice Chair Conrado announced that by a unanimous vote of the Board, Mark Poston and Roberto Muniz were approved for membership to the Board. Staff was directed to notify the two new members of the Board action and provide orientation as soon as possible.

 

K         Announcement of Next Meeting

November 7, 2006 at 6:00 PM  - Ukiah  Office - 499 Leslie St. Ukiah.

 

L          Adjournment

 

The board adjourned at 7:50 pm