Project Sanctuary Board of Directors Regular Meeting    

499 Leslie St. Ukiah * November 7, 2006

 

Draft Minutes

 

A         Call to Order

Chair Hudson called the meeting to order at 6:09 PM  

 

Members present: Conway, Muniz, Poston, Saunders, Meek, Webster, and Hudson

Members Absent:  Boyes, Conrado

 

Also present: Executive Director Christine Hance, Recording Secretary Dina Polkinghorne, Judy Waterman of Price Waterman

 

B         Agenda Approval

 

ACTION: Upon motion by Director Webster, 2nd by Director Conway, and carried (7-0) the agenda was approved with the following additions:

 

Item H.3: Consideration of New Agenda Format

 

C.1      Approval of Minutes – October 3, 2006

 

ACTION: Upon motion by Director Saunders, 2nd by Director Meek and carried (7-0) the minutes from the October 3, 2006 meeting were approved as presented.

 

D         Introductions and Public Comment

 

None

 

E          Staff Report

 

Ms. Hance amended her written report to include the following additions:

 

The EHAP monies will generate approximately $7,000 of designated funds for the agency.

 

The Mendocino Winegrowers Alliance has not made any public announcement regarding the shortfall in revenues from the Wine Affair last summer.  Ms. Hance expressed concern that the general public understood that Project Sanctuary received a large donation from the event, possibly negating future donations to the agency. She suggested mentioning something about it in the next newsletter.

 

After a brief discussion the Board directed Ms. Hance to let the MWA know that the issue will be mentioned in the next agency newsletter and that a letter to the editor may be forthcoming as well.

 

ACTION: Upon motion by Director Conway, 2nd by Director Saunders and carried (7-0) the Executive Director’s Staff Report was accepted into the record.

 

F          Committee Reports:

 

  1. Board Membership/Nomination – Meek for Boyes

 

Director Meek reminded the Board that Felipe Mendoza has already joined the Board but cannot participate until January. Ms. Hance reported that Meagan Allende was no longer available but that Director Boyes met with Jofrid Lolonis and asked Ms. Hance to follow-up. In addition, Ms. Hance reported that Rebecca Day from Social Services in Fort Bragg is interested in applying.

 

  1. Finance Committee – Steve Conway

Acceptance of July and August Financial Reports

 

Director Conway reported that the committee met with Judy Waterman and reviewed the financial reports. Judy Waterman provided an update on some unavoidable staffing issues her office has faced recently, but that things will soon be back on track.

 

ACTION: Upon motion by Director Webster, 2nd by Director Muniz and carried (7-0) the July and August Financial Reports were accepted into the record.

 

  1. Fundraising Committee – Steve Conway

 

The Board discussed various fundraising ideas, including a general letter of appeal highlighting “success stories,” along with an article submitted for local newspapers. Ms. Hance reminded the Board that the Vagina Monologues brought in $10,000 in revenues the last time it was performed on the coast, which is where it will be featured next February.

 

  1. Personnel - Gary Hudson

No Report

 

  1. Facilities -  Paul Conrado

No Report – Director Conrado was absent

 

G         Old Business:

 

  1. Wine Affair Follow-Up  

Already discussed under previous agenda items.

 

H         New Business:

 

  1. Vice Chair Nomination and Election

 

Ms. Hance reminded the Board that Director Conrado has resigned his position as Vice Chair and Facilities Committee Chair.

 

ACTION: Upon motion by Director Conway, 2nd by Director Saunders and carried (7-0) Director Boyes was elected as Vice Chair

 

2.   Facilities Committee Chair Appointment

 

ACTION: By a general consensus of the Board, Directors Conway and Muniz were elected as Co-Chairs of the Facilities Committee.

 

3.  New Agenda Format

 

ACTION: By a general consensus of the Board, the suggested new format for agendas was approved.

 

I           Closed Session

 

      1.   Conference with Real Estate Negotiators: 144 Clara Ave, Ukiah

            Agency Negotiators:  Christine Hance

            Parties to Negotiation:  Project Sanctuary and Johanna Becker.

 

      2.   Conference with Real Estate Negotiators: 564 S. Dora St.

            Agency Negotiators: Christine Hance

            Parties to Negotiation: Project Sanctuary and Selzer Realty

 

The Board adjourned into Closed Session at 7:10 PM

                                                The Board reconvened into Open Session at 7:22 PM

 

J          Announcement out of Closed Session

 

On Item I.1, Chair Hudson announced that the Board received information and gave direction to staff.

 

On Item I.2, Chair Hudson announced that the Board unanimously directed Ms. Hance to proceed with finalizing and entering into a lease agreement for the new inland office space, with the provision that Director Saunders review the lease documents first. If any anomalies are discovered within Director Saunders review of the proposed lease agreement, the document will be brought back to the Board for discussion before anything is to be finalized.

 

K         Announcement of Next Meeting

December 5, 2006 at 6:00 PM - Ukiah Office - 499 Leslie St. Ukiah.

 

L          Adjournment

 

The board adjourned at 7:23 pm