Project Sanctuary, Board of Directors Regular Meeting

Tuesday, December 5, 2006 6:00 PM s 499 Leslie Street, Ukiah

Minutes

A CALL TO ORDER

Chair Hudson called the meeting to order at 6:05 pm. The following members were present: Director Saunders, Conway, Conrado, Boyes, Webster and Chair Hudson. Also present were Executive Director Christine Hance, and Recording Secretary Dina Polkinghorne.

Directors absent: Meek, Muniz, and Poston.

B AGENDA APPROVAL

ACTION: Upon motion by Director Boyes, 2^nd by Director Conway and carried (6-0) the agenda was approved as presented with the following additions:

Item E.3 Adopt-a-Family

Item F.2 Fundraising

C CONSENT CALENDAR

1. Approval of Minutes – November 7, 2006
2. Acceptance of September & October 2006 Financial Reports

ACTION: Upon motion by Director Webster, 2^nd by Director Saunders, and carried (6-0) the Consent Calendar was approved as presented.

D PUBLIC COMMENT

None

E CONDUCT OF BUSINESS

1. Executive Director’s Written Report: Review and Acceptance

Ms. Hance added that she would like to schedule a lunch with one of Project Sanctuary’s annual donors and invited the board to participate. Some possible dates were discussed and the details are finalized an email will be forthcoming.

Regarding the Wine Affair, Ms Hance reported to the Board that she wrote an update that will appear on the front page of our upcoming newsletter. The general theme of the article was a diplomatic announcement that we received no money from the event and that the agency was hurting.

Ms. Hance announced that PS accounting clerk Abby Rowland will be leaving the agency to pursue interests outside of California. A search for her replacement will take place in the New Year.

ACTION: By a general consensus of the Board the Executive Director’s report was accepted into the record.

2. Consideration of January 2^nd 2007 Board meeting date change

ACTION: By a general consensus of the Board, January 9^th was scheduled as the date for the next Board meeting.

3. Adopt-a-Family

Ms. Hance presented the Board with the opportunity to “Adopt” a client family for Christmas. This particular family was not adopted by any of our donors. The Board directed staff to organize gifts and to notify them of the total so that they could provide the necessary funds back to the agency after the holidays.

F COMMITTEE REPORTS

1. Facilities – Co-Chair Steve Conway
• Fort Bragg office needs/repairs

Director Conway reported that an entire wall of the coast facilities has dry rot. The Board directed Mr. Conway to proceed with an internal inspection of the wall, per his suggestion.

2. Fundraising – Steve Conway

Director Conway reported that his wife was recently involved with a very successful fundraiser and would like to run the idea by the Board. He will email the Board when more details are available.

No other committee reports scheduled

G CLOSED SESSION

1. Conference with Real Estate Negotiator re: 564 South Dora, Ukiah

Agency Negotiator:  Executive Director Christine Hance

Parties to Negotiation:  Project Sanctuary and Selzer Realty.

2. Conference with Real Estate Negotiator re: 144 Clara Ave, Ukiah

Agency Negotiator:  Executive Director Christine Hance

Parties to Negotiation:  Project Sanctuary and Joanna Becker.

The Board convened into closed session at 6:40 pm

The Board reconvened into open session at 7:10 pm

H ANNOUNCEMENT OUT OF CLOSED SESSION

Chair Hudson announced that the Board received information and gave direction to staff.

I MATTERS FROM THE BOARD

None

J ANNOUNCEMENT OF NEXT MEETING

January 9, 2007 at 499 Leslie Street Ukiah, 6:00 PM

K ADJOURN

The Board adjourned at 7:11 pm