Project Sanctuary Board of Directors       

September 5, 2006

461 N. Franklin St., Fort Bragg

 

Minutes

 

A       Call to Order

 

Chair Hudson called the meeting to order at 5:07 pm

 

Members present: Hudson, Conrado, Webster, Boyes, Conway, Saunders, Meek

Members Absent: None

 

Also present: Executive Director Christine Hance, Recording Secretary Dina Polkinghorne, Coast Services Director Lucille Garcia, and Judy Waterman of Price Waterman

 

B       Agenda Approval

 

ACTION: Upon motion by Director Meek, 2nd by Director Webster, and carried (7-0) the agenda was approved with the following addition:

 

C.2 – Approval of Special Meeting minutes of September 1, 2006

H.2 – Approval of Bylaws Addendum

H.3 – District Attorney Candidate Photo

 

C.1    Approval of Minutes - July 11, 2006

 

ACTION: Upon motion by Director Conrado, 2nd by Director Conway and carried (7-0) the minutes from the July 11, 2006 meeting were approved with the following corrections:  

 

On page 2 the name Duell should read Duell Parks.

 

On the final page the announcement out of closed session should read “The Board approved augmenting the Executive Director’s vacation time by a week, on a one-time only basis with referral to the Personnel Committee for further analysis.

 

C.2    Approval of Minutes – September 1, 2006

 

ACTION: Upon motion by Director Boyes, 2nd by Director Meek and carried (7-0) the minutes from September 1st, 2006 Special Meeting were approved.

 

D       Introductions and Public Comment

 

None

 

E        Staff Report: Review, Comments, Questions, and Acceptance and Special Report by Coast Services Director, Lucille Garcia

 

In addition to the submission of her report, Ms. Hance updated the Board that the FESG grant application was not funded. There was a brief discussion regarding the Mendocino Wine Affair fund-raiser.  Staff was directed to email the board as soon as the dollar amount that Project Sanctuary will be receiving from the profits of the event is known.

 

ACTION: Upon motion by Director Conway, 2nd by Director Conrado, and carried (7-0) the staff report was accepted into the record.

 

Ms. Garcia reported that the coast office has been undergoing some staff changes recently and regrettably Traci Elo will be leaving the agency but she’s excited about working with the two new staff members; Cecilia Ornelas and Meliza Wetzler.  She also informed the board of the upcoming art auction organized by the local Rotary Club. She will have more information for the board soon, but urged everyone to support it as PS has been a recipient of Rotary funds in the past.

 

F        Committee Reports:

·        Board Membership/Nomination - Anne Boyes

 

Director Boyes suggested that the committee screen potential members better to determine when they can actually join the board, citing the recent situation where two new recruits had to postpone their active membership until after January.   

 

She reported that there are two new potential members to interview and that will be scheduled soon.

 

·        Finance Committee – Steve Conway

 

Director Conway stated that the reports show losses in income, but that this is due to pending revenue from the Wine Affair. He also reported that there is a shortfall in 6150 “in-kind” budget item – this is due to having more volunteer match hours than expected. Ms. Hance also reported that insurance costs were underestimated; the amount used came from a previous budget and costs for insurance have been increased.

 

Judy Waterman stated that the end of the year reporting would be completed in two weeks and that she is currently working with the auditor on the single year audit, so the year end financials will have to be completed soon for that purpose as well.

 

                                                          The Board took a break at 6:10 pm.

                                                          The Board reconvened at 6:20 pm.

 

Chair Hudson reported that Spencer Brewer has some fundraising ideas. He will contact Mr. Brewer about meeting with the board to discuss his ideas.

 

·        Personnel - Gary Hudson

 

No Report

 

·        Facilities- Paul Conrado

 

Ms. Hance reported that she has since met with Dave Lohse at the City of Ukiah Planning Department since she sent out the Aug 30th email outlining the current issues. As explained by Mr. Lohse, the shelter exceeds the maximum capacity, but can be “grandfathered in” as an existing use community care facility.

 

There was a discussion regarding the potential to locate a transitional housing unit on the shelter site (by adding on to and converting the child care building) as well as the possibility of subsidizing transitional housing for PS clients in other parts of the County by using monies from the sale of the current transition property on Clara, however, discussions were tabled until decisions about the sale of the building, and all the outstanding issues surrounding a sale, are sorted out.

 

G       Old Business:

 

None

 

H       New Business:

 

·        Signature Cards

 

Savings Bank has supplied PS with new signature cards, staff will make them available for Directors to sign.

 

·        Addition to Bylaws

 

Ms. Hance handed out a suggested amendment to the bylaws, as requested by OES.

 

ACTION: Upon motion by Director Boyes, 2nd by Director Conrado, and carried (7-0) the Board approved the amendment to the bylaws, as presented.  This addition will be added to the tracking list of changes that follows the by-laws.

 

·        Photo Opportunity

 

Ms. Hance reported that a candidate for a local office has requested that the PS Executive Director appear in a photo with her. Ms. Hance’s understanding is that PS cannot take any position or endorsement of political candidates and the Board confirmed that. A photo may imply endorsement so she will turn down the offer to appear in the picture.

 

I        Announce Next Meeting

·        Oct 3rd, 2006 at 6:00 PM – Ukiah  Office

499 Leslie St. Ukiah.

 

J        Closed Session – Personnel Matters

 

K       Announcement out of Closed Session

 

The Board took no action.

 

L        Adjournment

 

The board adjourned at 7:08 pm