Project Sanctuary, Board of Directors Regular Meeting

Tuesday, Jan 9, 2006 6:00 PM s 499 Leslie Street, Ukiah

 

Minutes

 

 

A         CALL TO ORDER

 

Chair Hudson called the meeting to order at 5:35 pm. The following members were present: Director Saunders, Conway, Conrado, Meek, Muniz, Boyes, Webster and Chair Hudson. Also present were Executive Director Christine Hance, and Recording Secretary Dina Polkinghorne.  

 

Directors absent: Boyes and Poston.

 

B         AGENDA APPROVAL

 

ACTION: Upon motion by Director Muniz, 2nd by Director Conrado and carried (7-0) the agenda was approved as presented with the following additions:

 

Item E.2          Personnel Policy Amendment

 

C         CONSENT CALENDAR

 

  1. Approval of Minutes – December 5, 2006
  2. Acceptance of November 2006 Financial Reports

 

ACTION: Upon motion by Director Webster, 2nd by Director Conway, and carried (7-0) the Consent Calendar was approved as presented.

 

D         PUBLIC COMMENT

 

None

 

E          CONDUCT OF BUSINESS

 

  1. Executive Director’s Written Report: Review and Acceptance

 

Ms. Hance added that a new Accounting Clerk has been hired, Pat Champion. Pat also happens to be Mary Tindall’s mother. Chair Hudson reported that Pat used to work at the Sheriff’s office and commended her for all her fine work during her tenure there.

 

In addition, Ms Hance thanked the Board for it’s participation in Adopt a Family – it was greatly appreciated. The child was removed from the home right before the holidays, but his gifts successfully made their way to him via his social worker. 

 

ACTION: By a general consensus of the Board the Executive Director’s report was accepted into the record.

 

  1. Personnel Policies Amendment

 

The Personnel Polices include two sections that address sick and vacation leave with wording that leaves it somewhat vague regarding benefits available to employees that work under 20 hours. 

 

ACTION: Upon motion by Director Muniz, 2nd by Director Saunders, and carried (7-0) the following changes to the Personnel Policies will be implemented dating retroactively to January 01, 2007;

 

Section XIII Benefits

 

Insert a sentence preceding Section XIII.A that reads:  “Employees are eligible for benefits based on their status per section 1V.”

 

F          COMMITTEE REPORTS

 

  1. Facilities – Co-Chair Steve Conway
    • Fort Bragg office needs/repairs

 

Director Conway stated that dry rot problem he brought to the Board’s attention at the last meeting is not as bad as originally reported. There is no dry wall rot at all and the leaks can be fixed by power-washing the stucco and sealing it. A bid to do the work is forthcoming.

 

                                                                                       Director Boyes arrived at 6:12

  1. Fundraising – Steve Conway

 

Director Conway went over his idea for a dinner fundraiser. The members of the Fundraising Committee agreed to meet and will make a recommendation to the full board at a future meeting.

 

Ms. Hance also reported that 2 pieces of art glass have been donated to Project Sanctuary and the Ukiah Players Theatre. The Board directed Ms. Hance to organize getting the pieces to the Playhouse to be displayed in the lobby for a future raffle. At various events throughout the season, members of both groups will inform the audience members of the raffle. The ticket proceeds will be shared equally between Project Sanctuary and the Ukiah Players Theatre.

 

No other committee reports scheduled

 

G         CLOSED SESSION

 

  1. Conference with Real Estate Negotiator re: 564 South Dora, Ukiah

Agency Negotiator:  Executive Director Christine Hance

Parties to Negotiation:  Project Sanctuary and Selzer Realty.

 

  1. Conference with Real Estate Negotiator re: 144 Clara Ave, Ukiah

Agency Negotiator:  Executive Director Christine Hance

Parties to Negotiation:  Project Sanctuary and Joanna Becker.

 

                                                        The Board convened into closed session at 6:35 pm

                                                     The Board reconvened into open session at 6:52 pm

 

H         ANNOUNCEMENT OUT OF CLOSED SESSION

           

            Chair Hudson announced that the Board received information and gave direction to staff.

           

I           MATTERS FROM THE BOARD

           

            None

 

J          ANNOUNCEMENT OF NEXT MEETING

 

February 6, 2007 at 499 Leslie Street Ukiah, 6:00 PM  

 

K         ADJOURN

           

The Board adjourned at 7:00 pm