Project Sanctuary, Board of Directors Regular Meeting

Tuesday, Feb 6, 2006 6:00 PM s 499 Leslie Street, Ukiah

 

Minutes

 

 

A         CALL TO ORDER

 

Chair Hudson called the meeting to order at 6:07 pm. The following members were present: Director Conway, Conrado, Meek, Muniz, Boyes, Webster and Chair Hudson. Also present were Executive Director Christine Hance, Recording Secretary Dina Polkinghorne, and nominee to the Board Felipe Mendoza.

 

Directors absent: Saunders

 

B         AGENDA APPROVAL

 

ACTION: Upon motion by Director Conrado, 2nd by Director Muniz and carried (7-0) the agenda was approved as presented with the following additions:

 

Item I.1           Retirement Benefits

 

C         CONSENT CALENDAR

 

  1. Approval of Minutes – January 9, 2007
  2. Acceptance of December 2006 Financial Reports

 

ACTION: Upon motion by Director Boyes, 2nd by Director Conrado, and carried (7-0) the Consent Calendar was approved with the following corrections to the minutes:

 

·         The date at the top of the page is changed from December 5, 2006 to January 9, 2007.

·         Item E.1, first paragraph spelling error “sheriff”.

 

 

D         PUBLIC COMMENT

 

None

 

E          COMMITTEE REPORTS

 

1 - Membership – Anne Boyes, Chair

 

a)Recommendation of Appointment of Felipe Mendoza to the Board (Board Action to follow)

 

Mr. Mendoza provided an overview of his background and interest in joining the Project Sanctuary Board of Directors.

 

ACTION: Upon motion by Director Boyes, 2nd by Director Meek, and carried (7-0), Felipe Mendoza was approved as a new member of the Board.

 

b) Membership Update

 

Ms. Hance confirmed that the Board membership is bound by the bylaws to have 9 – 15 members. Director Boyes stated that members should always be aware of potential new members, but that at the moment there is no urgency to recruit.

 

 

c) Term Continuations

 

After a brief discussion regarding the dates of members terms, by consensus the board, staff was directed to make recommendations at the next meeting on the dates of terms for members.

 

d) Nomination and Election of 07/08 Officers

 

Chair Hudson announced that he was leaving the Board. The members thanked him for his years of dedication and service to the agency. He recommended that his replacement be someone from the law enforcement community.

 

ACTION: Upon motion from Director Conrado, 2nd by Director Webster, and carried

(7-0 - Boyes abstaining) Anne Boyes was elected as the new Chairperson.

 

ACTION: Upon motion from Director Conrado, 2nd by Director Muniz, and carried

(7-0 - Meek abstaining) Pat Meek was elected as the new Vice Chairperson.

 

ACTION: Upon motion from Director Boyes, 2nd by Director Meek, and carried

(7-0 - Webster abstaining) Sally Webster was elected as the new Secretary.

 

ACTION: Upon motion from Director Conrado, 2nd by Director Meek, and carried

(7-0 - Conway abstaining) Steve Conway was re-elected as Treasurer.

 

2 - Fundraising – Steve Conway, Chair

 

Director Conway reported that the fundraising committee will be meeting briefly after the Board meeting regarding the dinner fundraising idea at the McCallum House. Ms. Hance reminded everyone that the art glass raffle is still planned with the Ukiah Players.

 

F          CONDUCT OF BUSINESS

 

1.       Executive Director’s Written Report: Review and Acceptance

 

Ms. Hance reminded the Board that there are comp tickets available to them for the Vagina Monologues production on Feb 10th.

 

A mid year data report was passed out to all members. Director Conway thanked Ms. Polkinghorne for her work on the redesign of the agency website and newsletter production.

 

Ms. Hance passed out a current “to do” list so that members are aware of goals and objectives she’s set for herself and for the agency. Director Boyes thanked her for all her efforts and commended her for her dedication.

 

ACTION: Upon motion from Director Boyes, 2nd by Director Muniz, and carried

(8-0) the Executive Director Report was accepted into the record.

 

By consensus, the Board modified the agenda so that MATTERS FROM THE BOARD was moved ahead of Closed Session.

 

G         MATTERS FROM THE BOARD

           

            1 – Retirement Benefits – Director Boyes

 

Director Boyes stated that the agency should make it a goal to provide retirement benefits when feasible to the Executive Director, and eventually the remainder of the staff. Ms. Hance stated that it is just not economically feasible at this time but that her recommendation would be to first increase pay to staff before considering retirement benefits for anyone. No action was taken, no direction was provided.

 

 

H         CLOSED SESSION

 

 

  1. Conference with Real Estate Negotiator re: 144 Clara Ave, Ukiah

Agency Negotiator:  Executive Director Christine Hance

Parties to Negotiation:  Project Sanctuary and Kimberly Smith

 

  1. Conference with Real Estate Negotiator re: 144 Clara Ave, Ukiah

Agency Negotiator:  Executive Director Christine Hance

Parties to Negotiation:  Project Sanctuary and Joanna Becker

 

                                                        The Board convened into closed session at 7.28 pm

                                                     The Board reconvened into open session at 7:57 pm

 

I           ANNOUNCEMENT OUT OF CLOSED SESSION

           

            Chair Hudson announced that the Board received information.

           

J          ANNOUNCEMENT OF NEXT MEETING

 

March 6, 2007 at 499 Leslie Street Ukiah, 6:00 PM  

 

K         ADJOURN

           

The Board adjourned at 7:59 pm