Project Sanctuary, Board of Directors Regular Meeting

Tuesday, March 6, 2007 s 6:00 PM  s 499 Leslie Street, Ukiah

 

Minutes

 

 

A         CALL TO ORDER

 

Vice Chair Meek called the meeting to order at 6:15 pm. The following members were present: Director Conrado, Muniz, Saunders, Webster and Vice Chair Meek. Director Conway was present via telephone. Also present were Executive Director Christine Hance, Recording Secretary Dina Polkinghorne, financial contractor Judy Waterman.

 

Directors absent: Boyes and Mendoza

 

 

B         AGENDA APPROVAL

 

ACTION: Upon motion by Director Webster, 2nd by Director Conway and carried (6-0) the agenda was approved as presented.

 

 

C         CONSENT CALENDAR

 

  1. Approval of Minutes – February 6, 2007
  2. Acceptance of January 2007 Financial Reports

 

ACTION: Upon motion by Director Webster, 2nd by Director Saunders, and carried (6-0) the Consent Calendar was approved

 

D         PUBLIC COMMENT

 

                None

 

E          COMMITTEE REPORTS

 

1.       Fundraising Committee – Steve Conway

Review Fundraising Committee notes of 02-26-07 and provide input to committee on how to move forward.

 

Director Conway reviewed the notes in the packet about the committee meeting. The board discussed various fundraising ideas presented and then directed the committee to follow-up on those ideas.

 

No other committee reports scheduled

 

F          CONDUCT OF BUSINESS

 

  1. Executive Director’s Written Report: Review and Acceptance

 

In addition to the written report, Ms. Hance added the following information:

 

Two bids have been submitted for the removal of the non-code building behind the transition house and there was a review of the content of the bids. She further stated that the agency budget does not have this expense built into it. As far as the transition house itself, Ms. Hance is currently gathering input from staff regarding the housing component of the transition program. She is also gathering information from other agencies in regards to client housing. After all the information is gathered and input from staff is received, she will make a recommendation to the Board.

 

                 (Director Conrado left the meeting at 6:50)

 

Ms. Hance reported that the Vagina Monologues grossed approximately $8,200. The anticipated net is $4025, before the deduction of the mandatory 10% of the proceeds payable to the V-Day organization.

 

 

ACTION: Upon motion from Director Conrado, 2nd by Director Muniz, and carried

(5-0) the Executive Director Report was accepted into the record.

 

  1. Single Year Audit Report – Fiscal Year 05/06

 

ACTION: This item was tabled.

 

  1. Review and approve proposed meeting schedule changes for 2007

 

ACTION: The Board meeting schedule was approved by consensus, but the Board Retreat date was tabled until next month. 

 

  1. Membership – Anne Boyes, Chair

a) Review and approve continued board members terms

 

ACTION: By consensus, the Board Terms were approved as presented.

 

b) Sub-committee membership continuations and add new members

 

ACTION: This item was tabled.

 

G         MATTERS FROM THE BOARD

 

            None

 

H         ANNOUNCEMENT OF NEXT MEETING

 

Scheduled for April 3, 2007 at 499 Leslie Street Ukiah, 6:00 PM

 

I           ADJOURN

 

            Vice Chair Meek adjourned the meeting at 7:15 PM