Project Sanctuary, Board of Directors Regular Meeting

Tuesday, May 1, 2007 s 6:00 PM  s 499 Leslie Street, Ukiah

 

Minutes

 

 

A         CALL TO ORDER

 

Chair Boyes called the meeting to order at 6:20 pm. The following members were present: Director Muniz, Saunders, Conway, Conrado and Chair Boyes. Also present were Executive Director Christine Hance, Recording Secretary Dina Polkinghorne, Program Director Judy Albert, and financial contractor Judy Waterman.

 

Directors absent: Meek, Mendoza, Webster

 

Chair Boyes introduced Fort Bragg Police Chief Mark Puthuff, who was interviewed before            today’s meeting for membership on the Board of Directors

 

B         AGENDA APPROVAL

 

ACTION: Upon motion by Director Muniz, 2nd by Director Saunders and carried (5-0) the agenda was approved with the addition of Item F.4 “Nomination of New Member”.

 

 

C         CONSENT CALENDAR

 

  1.             Approval of Minutes – April 3, 2007
  2.              Acceptance of March 2007 Financial Reports

 

ACTION: Upon motion by Director Conway, 2nd by Director Conrado, and carried (5-0) the Consent Calendar was approved

 

D         PUBLIC COMMENT

 

                None

 

E          COMMITTEE REPORTS

 

 

1.       Fundraising Committee – Steve Conway

Director Conway reported that the restaurant tie-in fundraising idea is moving forward but the committee would like further input from the board. Director Meek provided a contact list of local dining establishments and she has also solicited some information from another agency in a metropolitan area that has organized a similar event. Mr. Conway directed staff to email the board for input on when in the Fall would be a good week for an event like this in terms of the community at large.

 

 2.   Membership Committee – Anne Boyes

Chair Boyes reported that the committee met with Chief Puthuff for an interview and that they will be recommending him for membership to the Board later in the evening. Chief Puthuff  briefly went over his background in law enforcement and his enthusiasm for becoming involved with Project Sanctuary.

 

3.    Facilities Committee – Roberto Muniz

 Director Muniz reported that he provided new facilities committee member Director Mendoza with an orientation of the transition house site since the last meeting.  He recommended that the Board consider renting out the bottom space at market rate while retaining the top floor for client service in order to generate program operations revenue. He reminded the Board that the cabin in the back has existing utility hook ups and there is value in that. Nothing can move forward on the demolition, if it is to be demolished, until some information is received from the City.

 

Ms. Hance stated that there is a demolition permit pending with the City of Ukiah but  she has not requested information regarding rebuilding pending direction regarding program financial issues.

 

Director Saunders stated that besides the program component, there are issues of insurance and liability, having tenants living in same space as clients, etc, to consider in regards to renting one of the units.  

 

Chair Boyes thanked Director Muniz for the report and asked that the matter be agendized for the Board retreat in June.   Ms. Hance will contact the City of Ukiah regarding the status of the demolition permit application.

 

 

F          CONDUCT OF BUSINESS

 

  1. Executive Director’s Written Report: Review and Acceptance

 

Ms. Hance added that since the announcement last month regarding the accounting error resulting in overstated revenue, she has focused on small grant applications. She also added that the Mendocino Rotary Art Auction has again invited Project Sanctuary to participate again this year and she passed out some literature regarding the event.

 

ACTION: Upon motion from Director Muniz, 2nd by Director Saunders, and carried

(5-0) the Executive Director Report was accepted into the record.

 

  1. Single Year Audit Report – Fiscal Year 05/06

 

Director Conway reviewed the recommendations of the audit and urged staff to follow through with the recommendations.

 

ACTION: Upon motion by Director Conway, 2nd by Director Saunders, and carried (5-0) the Board accepted the Single Year Audit.

 

  1. Recommendation of New Board Member – Anne Boyes, Membership Committee Chair

 

Chair Boyes reported that the committee met with Mr. Puthuff and unanimously approved recommending him to the Board.

 

ACTION: Upon motion by Director Conrado, 2nd by Director Conway, and carried (5-0) the Board approved the membership of Mark Puthuff the Board of Directors.

 

 

 

 

 

 

 

  1. Committee Memberships

 

ACTION: By consensus of the Board, Director Mendoza was added to the Membership Committee, Director Puthuff was added to the Personnel Committee, and Director Saunders was added to the Facilities Committee. 

 

 

 

G         MATTERS FROM THE BOARD

 

            None

 

H         ANNOUNCEMENT OF NEXT MEETING

 

Scheduled for 10:00 AM, Saturday June 23, 2007 at the home of Paul Conrado.

 

I           ADJOURN

 

            Chair Boyes adjourned the meeting at 7:20 PM