Project Sanctuary, Board of Directors Regular Meeting

Tuesday, September 4, 2007 s 5:30 PM  s 461 N. Franklin St. Fort Bragg

 

Minutes

 

A         CALL TO ORDER

 

Following dinner with Fort Bragg staff and board, Chair Boyes called the meeting to order at 5:43 pm. The following members were present: Director Conway, Conrado, Meek, Webster, Briggs, Saunders, and Chair Boyes. Absent: Muniz and Puthuff. Also present were Executive Director Christine Hance and Recording Secretary Dina Polkinghorne.

 

B         AGENDA APPROVAL

           

Director Webster requested the addition of “Correspondence” be placed before “Public Comment”.

 

ACTION: By a majority of the Board, the agenda was approved with the following addition; Item C changed to Correspondence and the rest of the agenda was adjusted accordingly.

 

C         CORRESPONDANCE

 

Director Webster read a letter to the Board regarding a program issue.   

 

ACTION: Upon motion by Director Conrado, 2nd by Director Conway, and carried (7-0) the letter was referred back to the Executive Director.

 

Director Webster reported that the Board received a thank you note from the inland staff for the pizza party.

 

D         CONSENT CALENDAR

 

  1. Approval of Minutes – July 2007
  2. Acceptance of July 2007 Financial Reports

 

The Board requested that staff forward questions regarding accrual accounting to Price Waterman for explanation at a future meeting.

 

ACTION: Upon motion by Director Conway, 2nd by Director Meek, and carried (7-0) the Consent Calendar was approved.

 

E          PUBLIC COMMENT

“Public comment” time is limited to items that may not have been considered by the Board of Directors previously and are not on the agenda.  No action will be taken.  Members of the public may also comment during specific agenda items when recognized by the Chair.

 

            None

 

F          CONDUCT OF BUSINESS

 

  1. Items Tabled from Board Retreat

a)         Review 06/07 Goals and Set 07/08 Goals

 

ACTION: Upon motion by Director Saunders, 2nd by Director Conway, and carried (7-0) Item F.1a was tabled until the October where one hour will be dedicated to setting 07/08 goals. 

 

 

b)         Transition House

            (Staff recommends tabling this item until November)

 

Executive Director Hance recommending that the Board table this item until the November 2007 meeting. She is gathering information from staff. Director Saunders stated that any future discussion should include the removal of the cabin in the rear of the property.

 

ACTION: Upon motion by Director Conrado, 2nd by Director Saunders, and carried (7-0) Item F.1b was tabled until the November meeting.

 

 

  1. Open House October 2, 2007 4:30 - 5:30 PM at 564 South Dora

 

a)         Plan and Assign Responsibilities

 

Ms. Hance reported that the newsletter includes an article on the upcoming open house and she also plans to send out individual invitations. Staff was directed to plan the event.

 

      3.   Staff Report Review and Acceptance

 

Director Saunders inquired about the garden maintenance at the shelter and transition house. Director Conrado reported that he drove by a few months ago and it was in need of attention. Facilities Committee Chair Director Muniz and he organized a work group with Ms. Hance. They were able to clean everything up quite a bit and hauled a truckload of debris to the Transfer Station. He further stated that there needs to be an ongoing plan for garden maintenance and asked staff to develop it, making himself available for consultation, as needed.

 

Director Conway reported that clean-up was done recently on the Coast but it needs a little more work. The garden soil will eventually need some amendment. He also recommended that the watering schedule be adjusted.

 

ACTION: Upon motion by Director Saunders, 2nd by Director Conrado, and carried (7-0) the Staff Report was accepted.

 

G         COMMITTEE REPORTS

1.      Fundraising Committee – Steve Conway

 

a)         Sunset at the Cellars Review

 

The Executive Director will send out an email with a summary of the event once the final expenses and revenue figures are available. She also asked the members to please turn in any receipts for reimbursement by September 7th. Director Meek recommended that volunteer shifts  and roles be specified sooner for next year’s Sunset event.

 

b)         Dine for a Change Planning Updates & Assign Responsibilities

 

A fundraising meeting was scheduled for Monday September 10th at 5 pm. Dina will organize the conference call specifics.

 

 2.   Membership Committee – Anne Boyes

     

Ms. Hance stated that Marli Shoup has taken a new job and she needs to reassess her availability after she’s settled in. Director Boyes recommended Lynn Wood as a prospective member.

 

H         MATTERS FROM THE BOARD

 

            None

 

I           ANNOUNCEMENT OF NEXT MEETING

 

October 2, 2007 – 6 PM

564 S. Dora Ave. Ukiah

 

J          ADJOURN

           

            Chair Boyes adjourned the meeting at 7:03 PM