Project Sanctuary, Board of Directors Regular Meeting

Tuesday, October 2, 2007 s 6:00 PM  s 564 S. Dora St. Ukiah

 

Minutes

 

A         CALL TO ORDER

 

Following an Open House at the new inland offices, Chair Boyes called the meeting to order at 6:23. The following members were present: Boyes, Conrado, Webster, Meek, Conway, Muniz, and Saunders. Executive Director Hance, Recording Secretary Dina Polkinghorne and Judy Waterman were also present. Members absent: Puthuff, Briggs. 

 

B         AGENDA APPROVAL

           

ACTION: Upon motion by Director Conrado and 2nd by Director Conway, and carried (7-0) the agenda was approved as presented.

 

C         CONSENT CALENDAR

 

  1. Approval of Minutes – September 2007

 

2. Acceptance of August 2007 Financial Reports

 

      Item C.2 Removed for discussion

 

There was a brief discussion regarding the Sunset at the Cellars event. The Board directed staff to put together a financial report of the event for the next meeting.

 

 ACTION: Upon motion by Director Saunders, 2nd by Director Conrado, and carried (7-0) the Consent Calendar was approved.

 

 

D         CORRESPONDANCE

           

            Letter from Martha Barra of Barra of Mendocino

           

Secretary Webster read the letter.

 

E          PUBLIC COMMENT

“Public comment” time is limited to items that may not have been considered by the Board of Directors previously and are not on the agenda.  No action will be taken.  Members of the public may also comment during specific agenda items when recognized by the Chair.

 

            None

 

F          CONDUCT OF BUSINESS

 

      1.   Staff Report Review and Acceptance

 

 Director Conrado asked whether the Single Year Audit needed to be put out for bid. Ms Hance stated that it went out last year for a two year contract. Ms. Waterman further stated that the auditors have all the documentation they need and she’s very pleased with the way in which the contractor conducts business.

 

Regarding the shelter and transition house, Director Muniz stated that he recently drove by and noticed that the outdoor areas of the transition house looked really nice. Ms. Hance reported that the United Way Day of Caring recently provided Project Sanctuary with some wonderful volunteers who took on the task of yard clean-up at the property which is why everything appeared so tidy.

 

ACTION: Upon motion by Director Conrado, 2nd by Director Webster, and carried (7-0) the Staff Report was accepted.

 

G         COMMITTEE REPORTS

1.      Fundraising Committee – Steve Conway

 

a)         Dine for a Change Updates

 

Director Conway reported that he was able to procure a donation of a magnum of cabernet from the Juslin Vineyards as a silent auction item for the Day of the Dead festival at the Littler River Inn. He reminded everyone that part of the proceeds from the festival, which begins November 1st, will benefit Project Sanctuary.

 

In regard to Dine for a Change Director Conway stated that next year preparations should be made earlier and that a flyer be placed in the Chamber of Commerce newsletter. He also stated that his individual attempt to solicit participation from coast restaurants is going well.  

 

He also reported that he is still in discussions with the McCallum House about a fundraiser dinner in December.

 

Director Webster mentioned that in terms of funding, the Erickson Foundation has funds available. Ms. Hance stated that it’s on her to-do list. Chair Boyes asked Ms. Hance to produce a funding possibilities list that she’s working on for the next board meeting.

 

 

H         MATTERS FROM THE BOARD

 

Director Muniz stated that RCHDC is a good resource for assistance if PS is ever in the position to purchase office space.

 

Director Conrado congratulated staff on a successful Open House.

 

I           ANNOUNCEMENT OF NEXT MEETING

 

November 6, 2007 – 6 PM

564 S. Dora Ave. Ukiah

 

            Chair Boyes reminded everyone that next month the Board will focus on goals.

 

J          ADJOURN

           

            Chair Boyes adjourned the meeting at 7:10 PM