Project Sanctuary, Board of Directors Regular Meeting
Tuesday, December 4, 2007 s 6:00 PM s 564 S. Dora St. Ukiah
Minutes
A CALL TO ORDER
Chair
Boyes called the meeting to order at 6:10 PM. The following members were present:
Boyes, Conrado, Saunders, Muniz, and Meek. Directors Conway and Puthuff were
present via telephone. Executive Director Hance and Recording Secretary Dina
Polkinghorne were also present. Members absent: Webster and Briggs.
B AGENDA APPROVAL
ACTION: Upon motion by Director Saunders and 2nd by Director
Meek, and carried (7-0) the agenda was approved with the following additions:
Item G.3 -
Consideration of Dates for next year’s Sunset at the Cellars event.
C CONSENT CALENDAR
2. Acceptance of September 2007 Financial Reports
ACTION: Upon motion by Director Conrado, 2nd by Director Conway, and
carried (7-0) the Consent Calendar was approved.
D CORRESPONDANCE
Chair
Boyes read a letter from the Little River Inn that accompanied a donation check
from the proceeds from the inn’s first annual Day of the Dead event. Executive
Director Hance was in attendance along with Director Webster and reported to
the Board about the event and its great success. Chair Boyes stated on behalf
of the Board that Project Sanctuary appreciates and thanks the Little River Inn
for their gracious donation in support of Project Sanctuary services.
Director
Conway requested that the Day of the Dead event and other events be put on the
Board’s yearly schedule.
E PUBLIC COMMENT
None
F CONDUCT OF BUSINESS
The members created a list of goals for 07/08.
ACTION: Upon motion by Director Saunders, 2nd by Director Conrado, and
carried (7-0) the Board set the following goals for 07/08:
1) The Facilities Committee was directed to develop a plan for the safe
house and the transition house in regards to a “to-do” list for improvements
and repairs to both facilities. Costs are not to be factored in at this time.
2) An Ad Hoc Transition Program Committee will be formed with members
from the Board and PS staff. This committee will define how or if the
Transition Program will move forward and bring their recommendations to the
Board at its annual retreat.
3) The Board will develop a fundraising calendar and plan.
4) The Board will develop a group of community advisors who would
provide consultation services pro bono, as needed.
5) The Board will attend a training on non-profit governance.
2. Review and Acceptance of Executive Director’s Report
Executive
Director Hance added to her report that the PS interns will be providing the
Board with a presentation in February of 2008.
ACTION: By consensus the Board accepted the Executive Director’s
Report.
3. Review and Approve 2008 Meeting Schedule
ACTION: Upon motion by Director Conrado, 2nd by Director Saunders, and
carried (7-0) the Board approved the following dates for meetings:
January 8, 2008 July 1, 2008
February 5, 2008 August 5, 2008
March 4, 2008 September 9, 2008 (meet
at Coast office)
April 1, 2008 October 7, 2008
May 1, 2008 November
4, 2008
May 31, 2008 (retreat) December 9, 2008
June 2008 (no meeting)
(all meetings at inland office unless
otherwise noted)
4 Adopt a Family Update
Ms. Hance reported on the ongoing Adopt a Family effort. Board members
donated funds towards a pot for any clients that might not be “adopted”.
G COMMITTEE REPORTS
1. Membership
Committee –
No new information to report
2. Fundraising Committee – Steve Conway
Director Conway reminded the Board about the upcoming dinner fundraiser
for Project Sanctuary at the MacCallum House.
3. Sunset at the Cellars, 2008
The Board chose July 19, 2008 for the next Sunset at the Cellars event.
H MATTERS FROM THE BOARD
Director
Muniz reported that Project Sanctuary is listed as a beneficiary with
I ANNOUNCEMENT OF NEXT MEETING
January 8, 2008 – 6 PM
564 S. Dora Ave. Ukiah
J ADJOURN
Chair Boyes adjourned the meeting at 7:40 PM