Project Sanctuary, Board of Directors Regular Meeting

Tuesday, April 1, 2008 s 6:00 PM  s 564 S. Dora St. Ukiah

 

Minutes

 

 

A         CALL TO ORDER

Chair Boyes called the meeting to order at 6:30 PM. The following members were present: Boyes, Conrado, Saunders, Conway, Muniz, Webster and Puthuff. Executive Director Christine Hance, Recording Secretary Dina Polkinghorne, and CFO Judy Waterman were also present. Members absent: Meeks and Briggs.

 

B         AGENDA APPROVAL

 

ACTION: Upon motion by Director Webster, 2nd by Director Saunders, and carried (7-0) the agenda was approved with the following changes; Items C3 and C4 were changed to Items E4 and E5. In addition, the Board added a Closed Session at Item G.

 

C         CONSENT CALENDAR

  1. Approval of Minutes – March 2008
  2. Acceptance of February 2008 Financial Reports

 

ACTION: Upon motion by Director Webster, 2nd by Director Saunders, and carried (7-0) the Consent Calendar was approved.

 

D         PUBLIC COMMENT

None

 

E          CONDUCT OF BUSINESS

      1.   Review and Acceptance of Executive Director’s Report

In addition to the report, Ms Hance passed out a flyer for the upcoming chili cook-off at Harley Davidson in Ukiah. Project Sanctuary was named as the beneficiary of the proceeds. There was also a short discussion on a pest management issue at the coast office.

 

ACTION: Upon motion by Director Conrado, 2nd by Director Conway, and carried (7-0) the Executive Director’s Report was approved.

 

      2.   Discussion and Possible Action Regarding Ukiah Redevelopment Funds

This item was tabled until the May meeting.

 

      3.   Discussion and Possible Action Regarding Unrestricted Board Designated Funds

Ms. Hance referred the Board to Note 11 on page 9 of the recently completed Single Year Audit FY 06-07. She suggested that account code 3025 “Board Designation Funds – Economic Uncertainty” should reflect actual dollar amounts set aside and not the goal amount set by the board in a previous planning session.

 

ACTION: Upon motion by Director Webster, 2nd by Director Conway, and carried (7-0) the Board approved designating the current Money Market income account code“1055” as their reserve account for economic uncertainties, and obligate 50% of unrestricted net income in future years to build this reserve.

 

4.   Acceptance of Revised Audit Report for Fiscal Years 05-06 and 06-07

 

ACTION: Upon motion by Director Saunders, 2nd by Director Muniz, and carried (7-0) the Board accepted the revised audit reports as presented.

 

5.   Adoption of Project Sanctuary Accounting Manual

 

ACTION: Upon motion by Director Webster, 2nd by Director Saunders, and carried (6-0 Conrado abstaining) the Board adopted the Accounting Manual as presented and expressed gratitude to Price Waterman for a job well done.

 

F          COMMITTEE REPORTS

       1.  Fundraising Committee – Steve Conway

            a)  Walk-A-Mile – Justin Briggs & Christine Hance

 

On behalf of Director Briggs, Ms. Hance passed out a sign up sheet for the Walk-A-Mile event and updated the Board on the planning process.

 

b)  Sunset at the Cellars Planning Updates

 

After a brief discussion, the Board set the ticket price at $35. Tickets purchased in advance will be $30 and tickets for children 12 and under will be $10.

G         CLOSED SESSION

 

Personnel Matters – Executive Director Recruitment

 

H         ANNOUNCEMENT OUT OF CLOSED SESSION

 

            The Board received information and gave direction.

 

I           MATTERS FROM THE BOARD

           

None

 

J          ANNOUNCEMENT OF NEXT MEETING

May 6, 2008

564 S. Dora St. Ukiah, CA

6:00 PM

 

K         ADJOURN

 

            Chair Boyes adjourned the meeting at 7:45 pm