Project Sanctuary, Board of Directors Regular Meeting

Tuesday, May 6, 2008 s 6:00 PM  s 564 S. Dora St. Ukiah

 

Minutes

 

 

A         CALL TO ORDER

Chair Boyes called the meeting to order at 6:15 PM. The following members were present: Boyes, Conrado, Conway, Webster and Meek. Administrative Services Coordinator, Dina Polkinghorne, was also present. Members absent: Briggs and Puthuff.

 

B         AGENDA APPROVAL

 

ACTION: Upon motion by Director Conrado, 2nd by Director Meek, and carried (5-0) the agenda was approved with the following changes; the Board added a Closed Session at Item G and removed item F.3a “Transition Report” and added item E.2. “Transition Program”.

 

C         CONSENT CALENDAR

  1. Approval of Minutes – April 2008
  2. Acceptance of March  2008 Financial Reports

 

ACTION: Upon motion by Director Webster, 2nd by Director Conrado, and carried (5-0) the Consent Calendar was approved.

 

D         PUBLIC COMMENT

None

 

E          CONDUCT OF BUSINESS

      1.   Review and Acceptance of Executive Director’s Report

 Ms. Polkinghorne added that the Erikson Grant was awarded (and received) in the amount of $15,000 for Prevention Education services for 08-09. She further reported that Program Director Judy Albert recently attended a mandatory OES conference where the participants were told to expect more funding cuts from federal streams.

 

ACTION: Upon motion by Director Conway, 2nd by Director Webster, and carried (5-0) the Executive Director’s Report was approved.  

 

      2.   Discussion and Possible Action Regarding the Transition Program Report

 

            The Board reviewed a Transition Program report created by the Facilities Committee.

 

ACTION: Upon motion by Director Conrado, 2nd by Director Conway, and carried (5-0) the Board approved to pursue selling the transition property in order to facilitate the implementation of a comprehensive county-wide transition program.

 

F          COMMITTEE REPORTS

       1.  Membership Committee – Anne Boyes

             

Chair Boyes reported that Director Saunders and Director Muniz resigned from the board.

 

        2. Fundraising Committee

       a) Walk-A-Mile Post Event Discussion

 

Ms. Polkinghorne reported that the event was a great success with a lot of potential in future years to be even better.

 

        b)  Sunset at the Cellars Planning Discussion

           

There was a brief discussion about scheduling a planning meeting in the next few weeks. Staff was directed to inventory all the supplies from last year’s event.

 

G         CLOSED SESSION

 

1. Personnel Matters

 

H         ANNOUNCEMENT OUT OF CLOSED SESSION

 

            1. Personnel Matters

The Board received information.

 

I           MATTERS FROM THE BOARD

           

Director Conrado reported that he recently attended a leadership and governance work shop hosted by Catalyst. He found the workshop to be very informative and worthwhile and was happy to report that in his estimation the Project Sanctuary Board is doing well. He recommended that the entire board meet for a training session with the people who put on the workshop.

 

Director Conway reported that the Fort Bragg office recently graduated 6 new volunteers.

 

J          ANNOUNCEMENT OF NEXT MEETING

June 7, 2008 

10:00 AM

Board Retreat at the home of member Paul Conrado

 

K         ADJOURN

 

            Chair Boyes adjourned the meeting at 7:45 pm