Project Sanctuary, Board of Directors Regular Meeting
Tuesday, July 1, 2008 s 6:00 PM s 564 S. Dora St. Ukiah
Minutes
A CALL TO ORDER
Chair
Boyes called the meeting to order at 6:15 PM. The following members were
present: Boyes, Conrado,
B AGENDA APPROVAL
ACTION: Upon motion by Director Conway, 2nd by Director Conrado,
and carried (6-0) the agenda was approved as presented.
C CONSENT CALENDAR
ACTION: Upon motion by Director Puthuff, 2nd by Director Conway,
and carried (6-0) the Consent Calendar was approved.
D PUBLIC COMMENT
None
E CONDUCT OF BUSINESS
1. Review and Acceptance of Executive Director’s Report
Ms.
Polkinghorne announced that the Mendocino Art Auction, a fundraiser for many
local organizations on the coast sponsored by Rotary of Mendocino, was scheduled
for July 12th. Coast Services Director Lucille Garcia is applying to
Rotary of Mendocino for funds. In addition, a mailer was passed out
announcing that The Body Shop, who has a store in the Santa Rosa Mall, has
started an international domestic violence awareness campaign and portions of
certain products will go towards this project.
ACTION: Upon motion by Director Conrado, 2nd by Director Meek,
and carried (6-0) the Executive Director’s Report was approved.
2. Discussion and Possible Action Regarding Reducing Capitol Assets
This
item was tabled.
3. 08-09 Budget – Review & Acceptance
On
behalf of the Fundraising Committee Director Conway thanked the other members
and staff for all their efforts and contributions to the draft budget. He
reviewed some of the recommendations of the committee. Ms. Dewey commented that
due to the precarious economy some surprises could arise throughout the year
and that the draft budget before the Board took a good, conservative approach.
ACTION: Upon motion by Director Puthuff, 2nd by Director
Conrado, and carried (6-0) the Board approved the 08-09 Budget as presented.
F COMMITTEE REPORTS
1. Membership Committee –
Chair
Boyes reported that she recently approached a potential candidate for the Board
but unfortunately this person was unable to commit at this time. She also
reported that she talked with Joy Beeler, the Executive Director of the Ukiah
Main Street Program and she seemed interested but wants to discuss it with her Board
first. Director Puthuff stated that an associate of his who recently relocated
to
2. Fundraising Committee – Steve Conway
Director
Conway updated the Board on the activities of the committee in regards to
Sunset at the Cellars. Director Briggs reported that Mendocino Farm Supply has
agreed to donate several wasp traps for the event. Staff will look into
centerpiece ideas. There will be a small auction in between sets.
3. Finance Committee – Sally Webster
No report
4. Facilities Committee – Paul Conrado
Director
Conrado reported that the demolition of the chicken coop behind the transition
house has been delayed due to the heat and smoke. He also reported that he has
begun the process of getting an inspection done for the shelter, using the same
contractor that did the report for the transition house. Chair Boyes reported
that she and Director Conrado met with Judy Albert and Debbie Ramirez to
discuss the Board’s recent action regarding the Transition House. Director
Conway reminded everyone that the coast office has some problems with their
windows. He plans on going by soon to take a look.
G MATTERS FROM THE BOARD
None
H ANNOUNCEMENT OF NEXT MEETING
August 5, 2008 6 PM
564 S. Dora St. Ukiah
I ADJOURN
Chair Boyes adjourned the meeting at 7:50 pm