Saturday, June 7, 2008 s 10 AM - 3 PM s Conrado Residence
Minutes
A CALL TO ORDER
Chair
Boyes called the meeting to order at 10:10 AM. The following members were
present: Boyes, Webster, Conrado, Conway, and Puthuff. Members absent: Briggs
and Meek. Executive Director Dina Polkinghorne was also absent.
B AGENDA APPROVAL
ACTION: Upon motion by
Webster, 2nd by
C CONSENT CALENDAR
ACTION: Upon motion by Conway, 2nd by Conrado and carried (5-0) the April financial reports were removed from the consent calendar and deferred to the July board meeting; the remainder of the consent calendar was approved.
D PUBLIC COMMENT
None
E TEAM BUILDING EXERCISE
F. RETREAT SESSION
1.
Review Last
Year’s Goals
a. Were goals accomplished, if not why?
b. Should unaccomplished goals be kept or modified?
The board reviewed the goals. #1 - 3 have
been completed. Regarding #4 (Develop a group of community advisors who
would provide consultation services pro bono, as needed) the board determined
that although PS Board has not formalized a group, they do have access to and
have used several individual community members as needed. Regarding goal
#5 Director Conrado did attend non-profit performance training.
The Board reviewed the some individual member goals. Chair Boyes data
collection goal was not met. The Board is in process regarding developing
third prong (Prevention, Survivor Services, Transition)
Director Meeks were completed with the exception of recruiting Board
Members and Personnel Policies
Director Saunders goals were completed.
Director Conrado’s goals regarding the Transition House are in process.
.
Director Conway’s goal regarding a Tax Specialist (legal issues) has
not been completed nor has there been a review of PS labor law compliance for
employees.
The Board is in process with regard to Director Briggs goal of the
removal of the dwelling behind the Transition house.
2.
Board Goal Setting
for 08-09
The board set the following goals for 08-09.
1) Shelter
a) to do
maintenance list
b) feasibility
study for converting child care building to transition bldg.
2) Data statistics - bench mark
3) Continue to develop comprehensive Transition Plan
4) Review and update Personnel Policies
5) Recruit board members with variety of skills and
knowledge
6) Develop greater board awareness of programs and services
7) Develop a plan for demolition of dwelling behind
Transition house
8) Restrict costs to grants to desired expenses
9) Review budget develop method
a) baseline budget
b) expense actual
time
c) realistic
revenue expectation
10) Organization financial solvency
3.
Review of ED Priorities/Goals for 08-09 - Can board help reach those?
Tabled
4. Budget Discussion and
Possible Action
(If time allows, if not item will be table
until the July 1, 2008 regular board meeting.)
Tabled
G MATTERS FROM THE BOARD
None
H ANNOUNCEMENT OF NEXT MEETING
Tuesday, July 1st, 2008
564 S. Dora St. Ukiah
6:00 PM
I ADJOURN