Project Sanctuary, Board of Directors Regular Meeting

Tuesday, January 8, 2008 s 6:00 PM  s 564 S. Dora St. Ukiah

 

Minutes

 

A         CALL TO ORDER

 

Chair Boyes called the meeting to order at 6:04 PM. The following members were present: Boyes, Conrado, Saunders, Muniz, Webster, Briggs, and Meek. Directors Conway and Puthuff were present via telephone. Executive Director Hance and Recording Secretary Dina Polkinghorne were also present. Members absent: None

 

B         AGENDA APPROVAL

           

ACTION: Upon motion by Director Webster and 2nd by Director Conrado, and carried (9-0) the agenda was approved as presented.

 

C         CONSENT CALENDAR

 

  1. Approval of Minutes – December 2007

2.   Acceptance of November 2007 Financial Reports

 

 ACTION: Upon motion by Director Webster, 2nd by Director Muniz, and carried (9-0) the Consent Calendar was approved.

 

D         PUBLIC COMMENT

            None

 

E          CONDUCT OF BUSINESS

 

      1.   Review and Acceptance of Executive Director’s Report

 

In addition to the written Executive Director’s report, Ms. Hance verbally reported on a pilot program that Project Sanctuary initiated January 2nd, 2008,  with the Ukiah Police Department and the District Attorney’s Victim’s Witness program. The pilot program will allow advocates to respond to domestic violence calls once the location is secured and the perpetrator has been removed. There was a short discussion regarding the Board’s role in launching new programs. Director Saunders asked the Executive Director to research what implications there would be in a program like this in terms of staff being called as witnesses.

 

Ms. Hance also added an update on EHAP grants and City of Ukiah redevelopment funds. Director Conrado reported that the EHAP February 2008 due date is unrealistic given that the funding and application process is very competitive and labor intensive; he and Ms. Hance have concluded that it will be impossible to pursue it this fiscal year. Director Muniz referred Ms. Hance to RCHDC for funding guidance.

 

Ms. Hance further reported that the Vagina Monologues will be happening as a class offered through Mendocino College and it will be taught by former Project Sanctuary staffer, Rose Bell.  Enrollment, to date, remains low. Chair Boyes thanked Ms. Bell for stepping in and taking the project on.

 

Director Conrado and Muniz were thanked by Ms. Hance for the recent yard clean up at the transitional housing property.

 

ACTION: Upon motion by Director Saunders, 2nd by Director Muniz, and carried (9-0), the Executive Directors report was accepted.

 

      2.   Review and Acceptance - Audit Report for the Fiscal Year 2006-2007

 

Ms. Waterman reported that the Governor’s Office of Emergency Services (OES)  sent a letter stating that the audit report recently submitted by Project Sanctuary for FY 06-07 was insufficient. She further explained that regardless of the federal funding threshold (which requires more detailed auditing), which Project Sanctuary does not meet, OES still requires it and has requested grant-specific reports for past fiscal years (05-06 and 06/07). Upon further examination of the initial grant information provided by OES, Ms. Waterman stated that the auditing requirements are listed, even though other state agencies go by the federal threshold.   The accounting firm of RJ Ricciardi has made themselves available to do the additional work for $2,000 - $3,000.

 

ACTION: Upon motion by Director Conway, 2nd by Director Puthuff, and carried (9-0), the 2006-2007 Audit Report was accepted with the understanding that it will be revised. In addition, staff has been granted authority to contract with RJ Ricciardi to do the additional auditing required by OES.

 

      3.   Officer Nominations for February Elections

 

            3.a       Chair

Director Meek nominated Chair Boyes. All were in agreement.

 

            3.b       Vice-Chair

Director Conway nominated Director Meek. All were in agreement.

 

            3.c       Secretary

Director Muniz nominated Director Conway. All were in agreement.

 

                        3.d       Treasurer

            Director Conway nominated Director Webster. All were in agreement.

 

            The Board will vote on the nominations at the February 2008 Board meeting.

 

      4.   Consideration of New Board Fundraiser – Walk-a-Mile

 

Director Briggs expressed enthusiasm for keeping this event on the Project Sanctuary calendar. He also agreed to Chair an ad-hoc committee to organize the event and will report on his proposal at the February meeting.

 

ACTION: Upon motion by Director Muniz, 2nd by Director Saunders, and carried (9-0) the Board agreed to organize the Walk-A-Mile event.

 

      5.   Consideration of Dates for 2008 Dine for a Change Week 

 

By general consensus of the Board, the dates for Dine for a Change, 2008, will be October 25th through November 1st.

 

F          COMMITTEE REPORTS

 

1.      Membership Committee – Anne Boyes

a.         Discussion on the Expiration of (3) Member Terms in February

 

Ms. Hance reported that Directors Meek, Webster and Saunders terms will expire in February, 2008. All three Directors agreed to stay on the Board for another term.

 

G         MATTERS FROM THE BOARD

 

Director Briggs reported that he’s continuing to try and locate a contractor to demolish the cabin behind the transition house for free.

 

H         ANNOUNCEMENT OF NEXT MEETING

 

February 5, 2008 – 6 PM

564 S. Dora Ave. Ukiah

 

I           ADJOURN

           

            Chair Boyes adjourned the meeting at 7:05 PM