Project Sanctuary, Board of Directors Regular Meeting

Tuesday, February 5, 2008 s 6:00 PM  s 564 S. Dora St. Ukiah

 

Minutes

 

A         CALL TO ORDER

 

Chair Boyes called the meeting to order at 6:02 PM. The following members were present: Boyes, Conrado, Saunders, Muniz, and Webster. Directors Conway and Puthuff were present via telephone. Executive Director Hance and Recording Secretary Dina Polkinghorne were also present. Members absent: Briggs, Meek

 

B         AGENDA APPROVAL

           

ACTION: Upon motion by Director Conrado and 2nd by Director Muniz, and carried (7-0) the agenda was approved as presented.

 

C         PRESENTATION - CANCELLED

 

D         CONSENT CALENDAR

  1. Approval of Minutes – January 2008
  2. Acceptance of December 2007 Financial Reports

 

ACTION: Upon motion by Director Muniz and 2nd by Director Conrado, and carried (7-0) the Consent Calendar was approved.

 

E          PUBLIC COMMENT

            None

 

F          CONDUCT OF BUSINESS

                                                                                    Director Meek arrived at 6:10 pm

 

      1.   Review and Acceptance of Executive Director’s Report

 

Executive Director Hance added that the agency is fully staffed and there are no current openings. Director Webster read a letter from Leggett High School which praised the prevention education staff, and she also read thank you notes to the Board from one of the Adopt-A-Family recipient families and one from the Coast staff.

 

At the request of Ms. Hance, Ms. Waterman reported that OES is satisfied with the agency’s attention to the Fiscal Year 04-05 indirect salary issues. FY 05-06 and 06-07 still require additional auditing and arrangements are being made to proceed with that.

 

 ACTION: Upon motion by Director Webster, 2nd by Director Muniz, and carried (8-0) the Executive Director’s Report was accepted.

 

      2.   Election of Officers

2.a       Chair – Nominee: Anne Boyes

            2.b       Vice-Chair – Nominee: Pat Meek

            2.c       Secretary – Nominee: Steve Conway

                        2.d       Treasurer – Nominee: Sally Webster

 

ACTION: Upon motion by Director Saunders, 2nd by Director Conway, and carried (8-0) Anne Boyes was elected Chair, Pat Meek was elected Vice Chair, Steve Conway was elected Secretary, and Sally Webster was elected Treasurer.

 

  1. Committee Appointments

3.a       Membership                 3.e       Fundraising

3.b       Finance                        3.f        Ad Hoc Walk-A-Mile Committee

3.c       Facilities

3.d       Personnel

 

Note - The Ad Hoc Walk-a-Mile Committee was removed as it is a subcommittee of the Fundraising Committee. The Committee appointments are for standing committees of the Board only. Ad Hoc and sub-committee membership does not require annual Board approval.

 

ACTION: Upon motion by Director Muniz, 2nd by Director Saunders, and carried (8-0) the following committee membership was approved:

 

Membership Committee: Meek, Webster, and Boyes (Chair)

Finance Committee: Conway, Muniz, Conrado and Webster (Chair)

Facilities Committee:  Conway, Saunders, Muniz and Conrado, (Co-Chairs)

Personnel Committee: Puthuff, Saunders, and Webster (Chair)

Fundraising Committee: Meek, Briggs, and Conway (Chair)

 

G         COMMITTEE REPORTS

 

       1.  Walk-a-Mile Fundraiser Sub Committee – Justin Briggs

 

ED Hance reported for Director Briggs on his progress thus far and handed out a “to-do” list. Director Conrado asked that a flier be created for soliciting businesses for prizes. Director Meek suggested that publicity could include having the names of participating businesses listed on an insert in the Chamber of Commerce newsletter.

 

       2.  Facilities Committee – Paul Conrado

 

Director Conrado reported that he and Ms. Hance are working on a scope of work for the transition facility so that grant applications can be filled out in the future with more ease. He further reported that an inspector has been hired and that the report is expected soon, after which a contractor will provide a ballpark figure needed to do repairs and improvements. Director Muniz said that he would like to meet with Rural Communities Housing Development Corporation (RCHDC) to learn about grant funding possibilities.

 

Chair Boyes reported that the Ad Hoc Transition Committee will be meeting soon with program staff in a series of meetings regarding the transition program.  Ms. Hance stated that scheduling the meeting has been difficult but a date is set for February 26th. Chair Boyes stated that she appreciates that committee members have very busy schedules, but that she would like to see the meetings move forward even if just one board member can attend. Director Saunders agreed to meet with staff on February 26th.

 

H         MATTERS FROM THE BOARD

 

Director Webster stated that she will not be here next month. Director Conway reminded the Board about the Vagina Monologues at Willits High School. Director Conrado passed out invitations for Ana Araiza’s upcoming 50th birthday party which will be a fundraising benefit for Project Sanctuary.

 

I           ANNOUNCEMENT OF NEXT MEETING

 

March 4, 2008 – 6 PM

564 S. Dora Ave. Ukiah

 

J          ADJOURN

           

            Chair Boyes adjourned the meeting at 6:40 PM