Project Sanctuary, Board of Directors Regular Meeting
Tuesday, March 4, 2008 s 6:00 PM s 564 S. Dora St. Ukiah
Draft Minutes
A CALL TO ORDER
Chair
Boyes called the meeting to order at 6:02 PM. The following members were present:
Boyes, Conrado, Saunders, Meek,
B AGENDA APPROVAL
ACTION: Upon motion by Director Conway and 2nd by Director Saunders,
and carried (6-0) the agenda was approved as presented.
C PRESENTATION - PREVENTION EDUCATION
PROGRAM
Kathy Asher, Prevention Education Coordinator (Inland)
Lia Holbrook– Prevention Education Intern
Kathy Asher and Lia
Holbrook provided an in-depth overview of the prevention education program and
updated the Board on many of their recent activities in local schools and
organizations. The Board congratulated them on their efforts and thanked them
for their dedication to the agency.
D CONSENT CALENDAR
ACTION: Upon motion by Director Conway, 2nd by Director Conrado, and
carried (6-0) the Consent Calendar was approved with the following change:
Under item F.3 of the February minutes, Directors Conrado and Saunders should
be listed as a members of the Facilities Committee and Directors Conway and
Muniz should be listed as Co-Chairs of the Facilities Committee.
E PUBLIC COMMENT
None
F CONDUCT
OF BUSINESS
1. Review and Acceptance of Executive Director’s Report
In addition to the
written report, Executive Director Hance reported that if the State cuts its
budget by 10% as is reported, it would effect Fiscal Year 08-09. In addition,
she passed out a postcard for One Earth Gallery and Gift Shop in Ukiah, who
will be donating a portion of proceeds to
ACTION: Upon motion by Director Conrado, 2nd by Director Conway, and
carried (6-0) the Executive Director’s report was accepted.
G COMMITTEE REPORTS
1. Fundraising Sub-Committee (Walk-A-Mile) – Justin Briggs
Director Briggs
reported that a letter has been created that will be going out to the three
largest local schools, but after the prevention education program presentation
tonight, he would like to add Anderson Valley schools to the list as well. The
date for the event has been set for Saturday, April 26th, 2008. Ms.
Hance added that staff has also arranged for a drumming group to be in
attendance. Director Briggs asked that board members solicit local businesses
for prizes.
2. Facilities Committee – Steve Conway
Director Conway
yielded to Director Conrado to make the report. Director Conrado reported that
he received the inspection report for the transition house, but will be asking
the inspector to revise the report to include some items that were missing. In
Director Muniz’s absence, Conrado reported that Muniz contacted Rural Community
Housing Development Corporation (RCHDC) since the last board meeting, but has
no report at this time as further follow up is needed in those discussions. Director
Briggs stated that he also has some contacts at RCHDC; Conrado suggested that Briggs
coordinate with Muniz, who is also a board member at RCHDC.
Chair Boyes asked for
a report from the Ad-Hoc Transition Committee regarding their recent meeting
with staff. Director Saunders reported that unfortunately she was the only
member able to attend the meeting so her opinions are hers alone and not the
committee as a whole. She reported that staff believed they were instructed to
not put anyone in the transition house this last year. She further reported
that staff strongly feels that the agency should keep the house. At this point,
she’s unsure whether it’s cost effective to hold the facility as it only houses
a few clients at a time, and for extended periods. She further reported that
there is case management going on, but staff is currently stretched thin in
this regard. Director Conrado reported that the cost to maintain and repair the
house should be considered. Chair Boyes stated that the discussions should
focus on the program itself first, the issue of the house will be effected by
the program and those discussions will come eventually.
Ms. Hance stated that case
management has historically been one of the strengths of the program, providing
clients with access to many area resources which in turn helps facilitate a
smoother transition to a new beginning. She acknowledged that the Shelter
Director has been doing double duty working with transitional clients as well,
but the
H MATTERS FROM THE BOARD
Director Briggs
inquired about bands for this summer’s fundraising event, Sunset at the
Cellars. Ms. Hance reported that one band has been confirmed and she’s in
discussions with a few other ones. Chair Boyes asked for clarification
regarding how many bands should be booked. The item will be agendized at next
month’s meeting.
I ANNOUNCEMENT OF NEXT MEETING
April 1, 2008
6:00 PM
J CLOSED SESSION
Personnel Matters
K ANNOUNCEMENT OUT OF CLOSED SESSION
Regarding Personnel
Matters listed under closed session, Chair Boyes announced that the board
received information and gave direction. Chair Boyes further reported that
Executive Director Christine Hance will be moving out of the area and has
therefore resigned her position. The Board expressed deep gratitude for all her
service and dedication to
L ADJOURN
Chair Boyes adjourned the meeting at 7:45 PM.